Notion consulting, implementation & training
Give your team & agents the full picture.
NotionFlows helps you build Notion systems that connect your company’s knowledge, workflows, and tools, giving your team and agents the context to create, collaborate and decide.
Trusted by teams at
The problem
Your company Is growing, but your systems are falling behind
The daily chase
Requests sit without an owner. Approvals wait for a reminder. Managers spend hours following up to keep work moving.
A dumping ground
The checklist in Drive says one thing. The chat thread says another. The person who knows which to follow is on vacation.
AI without a job
Your team wants to use AI agents. Nobody has picked a task to hand over or agreed how to tell if it’s working.
How we can help
Notion setup, Ai workflows, training & ongoing support
Notion Optemization
For teams that have outgrown their Notion setup. We clean up databases, simplify workflows, and rebuild the parts that slow your team down.
Notion Training & Onboarding
For teams getting started with Notion or bringing new hires up to speed. We train people in your own workspace using the tasks they’ll do every day.
Workflow & Systems Audit
For teams moving to Notion or improving an existing workspace. We review your current tools and workflows, then give you a clear plan for what to move, build, or fix first.
Ongoing Support
For teams that want expert help as their Notion setup evolves. We troubleshoot issues, adjust workflows, and answer questions as they come up.
Automation & Integrations
For teams that spend too much time copying data or chasing updates. We connect your tools and build automations and AI agents that route requests, sync records, and handle routine follow-ups.
Client Portals & Websites
For teams that want a client portal or website they can update themselves. We build it so you can share project updates, organize client resources, or publish pages from Notion.
How we work: The WorkFlow® Framework
Our work follows a clear and repeatable process that combines proven methodology with our own operational framework.
We structure every project using the Double Diamond approach, delivered across four phases: Discover, Define, Develop, and Deliver. This gives us a clear path to follow and shared milestones at each stage, so you always know where we are and what’s coming next.
Alongside this process, we bring our own way of thinking about how work actually happens inside a business. We design digital workspaces that are not just well organized or visually clean, but deeply aligned with how your team operates day to day. That means paying attention to how people collaborate, how information flows, and how processes connect, so the system supports real work and real outcomes.
Roxana Rodriguez Notion solution partner & founder of NotionFlows
Proven Impact
Less chaos, More clarity
+25%
Team capacity improvement
2x
More cross-team visibility
+33%
Boost in task completion rate!
“1000x better than my expectations”
I had a moderate amount of experience with Notion but only at an internal level. I spent hours and hours trying to figure out how to make it work for a client facing experience only to put away the task more frustrated when I started. Roxana not only made it 1000x better than my expectations she made it so fun and enjoyable. A++++
NotionFlows integrated a Notion database into our website with Super.so, helping us track legal developments in the cryptocurrency market. Roxana adapted to our feedback, refined the design, and trained us to manage the site independently.
Roxana guided our migration to Notion, setting us up with the tools and training we needed. Since then, she’s supported us with integrations, upgrades, and sharing new features as they launched. We couldn’t have done it without her!
Roxana and Rodolfo built a Notion database to streamline our sales system. The process was smooth, with Roxana adapting quickly to changes and providing clear documentation. Our team now uses Notion daily to improve how we work together.
FAQ
You’ve got questions, we’ve got answers
First Notion Certified Partner
Certified by Notion before any other partner in the region, when few teams here had heard of it.
Notion Solutions Partner
Building in Notion long before it was the obvious choice, and refining the craft ever since.
As a Notion Ambassador
Running community events and speaking for Notion since the early days of the program.
Expert sessions run for Notion customers
Notion sends its own customers to our team of experts, whatever they need help with.
Based in four locations
We design, build, and support Notion systems from Aruba, Brazil, Italy, and South Korea.
Clients supported
We've helped founders, growing teams, and nonprofits organize projects and connect their tools.
We build for impact
Setting up the system is just the beginning. We guide teams through full adoption — until it feels like their own digital workspace
Book a free 30min discovery call with our founder, Roxana.